Administration & Policies

State ArchivesΒ 

Hours

Monday through Friday from 8:00 am to 5:00 pm

Location

Allen Wright Memorial Library
Third Floor
200 NE 18th Street
Oklahoma City, OK 73105

Direct Telephone Number

(405) 522-3579

Records Management Division

Hours

Monday from 8:00 am until 5:00 pm (closed noon–1 pm)

Wednesday from 8:00 am to 11:00 am

Closed Tuesday, Thursday, and Friday

Location

State Records Center
426 E. Hill Street
Oklahoma City

Direct Telephone Number

(405) 524-4416
When the State Record Center is closed, please call 405-522–3579.


Division Administration

The Oklahoma State Archives and Records Management Division is administered by the Office of Government Information of the Oklahoma Department of Libraries.

Administrative Staff

Vicki Sullivan, ODL Deputy Director

Jan Davis, Administrative Archivist
State Archives and Records


Program Authority

Statutory authority for the state archives and records management program is found primarily in 67 O.S. Β§203 et seq. and 67 O.S. Β§305 et seq.

The program also takes direct guidance from 51 O.S. Β§24A.1 et seq. [Oklahoma Open Records Act], and 21 O.S. Β§590 [Maintenance of financial and business records-retention and disposal procedure].

These laws are the latest in a long history of Legislative concern for efficient management of public records in Oklahoma that has its roots in the first Territorial Legislature in 1890, which made “forging, stealing, mutilating and falsifying judicial and public records and documents” a felony.

The primary basis of the current program lies in the creation of a Records Commission in 1939; passage of the act establishing the Oklahoma Archives and Records Commission in 1947; and the Records Management Act effective in 1961.

Today, tripartite responsibility for managing Oklahoma’s state government records is shared by the creating agency, the Oklahoma Archives and Records Commission, and the State Archives and Records Management divisions of the Oklahoma Department of Libraries.

By law, the Director of the Department of Libraries is the State Archivist and State Records Administrator.


General Policies for Use of the Archives

Any person may have access to the archives in the Search Room, subject to legal restrictions and these regulations. In general, records transferred to the State Archives Division are free of statutory or administrative restrictions.

The following rules govern the use of the State Archives in order to insure that the archives are protected from deterioration, mutilation, loss, or unauthorized destruction. Failure to comply with these rules is cause for the Office Administrator to refuse a researcher further access to the records.

  • The Search Room of the State Archives is available for public use, Monday through Friday from 8:00 am to 5:00 pm, except state holidays and other times specified in writing and posted by the Office Administrator.
  • Β Researchers are encouraged to contact the Archives prior to a personal visit to determine the availability and volume of the desired materials.
  • State Archives customers shall apply in person to the Division and shall furnish, on a form provided for this purpose, information necessary for registration.
  • Β Customers shall furnish acceptable identification upon request.
  • The Division staff makes every effort to assist researchers, but extensive research projects cannot be undertaken. Requests for information by telephone, mail, fax or email are handled as time and circumstance permit.
  • Upon request, the Division will provide general information about record holdings free of charge.
  • The Division normally furnishes information contained in materials in the form of photocopies according to the established duplication fee schedule.
  • The Division Head may limit photocopying activity if the duplication process endangers the physical preservation of the records.
  • The Division Head may limit photocopying activity if the request will interfere with the staff’s ability to serve other researchers.
  • Materials requested for copy shall not be removed from containers or folders, but shall be marked with acid-free place markers provided by the Division.
  • Β Staff members do not interpret information contained in the records.Β 
  • Within the limits of available staff resources, the State Archives provides information on a priority basis to official requests from government agencies.