Reference Request & Circulation Procedures

You may request information in person, by telephone, letter, fax or online. Β See times and locations.

To expedite your request, we recommend you submit a completedΒ RMD Form 4, Reference Request/Check Out FormΒ to State Records Center staff.

Records or documents must be viewed at the State Records Center.Β  Upon request, Records Center staff will provide copies of materials for a fee (see below). Β Please review theΒ Rules for Use of the Search Room.

Records circulate only to the originating agency of the records.

You will be notified if access to records is restricted or requests cannot be completed.

 

Fees for Duplicating and Photocopying

Photocopies
The following fees shall be charged for photocopying:

  • In-House paper-to-paper
    $0.10 per copy
  • In-House staff assisted paper-to-paper
    $0.25 per copy
  • Mailed paper-to-paper
    $0.25 per copy plus $1.00 handling fee
    ($2.50 minimum)
  • In-House large format
    $1.50 per copy
  • Mailed large format
    $1.50 per copy plus $1.00 handling fee
  • In-House Bureau of Land Management
    $1.50 per copy
  • Mailed Bureau of Land Management
    $1.50 per copy plus $1.00 handling fee
    ($2.50 minimum)
  • In-House corner records
    $0.25 per copy
  • Mailed corner records
    $0.25 per copy ($2.50 minimum)
  • Color copies
    8 Β½” X 14″ and smaller – $1.50 per copy
    Larger than 8 Β½” X 14″ – $2.50 per copy

Microfilm Duplication
The following fees shall be charged for microfilming:

  • Film-to-film
    fee based on film size, footage and service
  • Film-to-paper – $0.30 per copy

Microfiche Duplication
The following fees shall be charged for microfiche:

  • Fiche-to-fiche – $0.50
  • Fiche-to-paper – $0.30 per copy

FAX
The following fees shall be charged for faxing materials:

  • $1.00 first page
  • $0.25 each additional page

CD-Rom
The following fees shall be charged for digitally stored corner records:

  • Corner Record Index CD-ROM
    $25.00 + $3.00 postage/handling
  • Individual Corner Record CD-Rom
    $15.00 + $3.00 postage/handling
  • Corner Record Ten CD-Rom Set
    $160.00 + $3.00 postage/handling